When I talk to people about leasing a copier or MFP it doesn’t take long to get to the bottom line: How much is it going to cost to lease a copier for my business? The “How much does it cost?” question is a sensible one, but it’s a lot like asking: “How much will my mortgage cost?” You need to supply some additional information.
How important is a commercial copier to your business?As a growing business, the type of equipment you buy can make a world of difference in supporting day-to-day office productivity, while keeping expenses to a minimum. For example, if a small business continues to use a copy machine intended for home use, it could cost them more in the long run than if they had invested in a commercial machine in the first place.The reason? A home copier isn't designed to support medium to large copy volume output. If a business continues to use a subpar copier that isn't intended for a commercial setting, expenses will rise significantly for routine maintenance, repair needs, additional ink and toner, and much more. Commercial copiers are designed to support robust printing tasks at faster speeds. Any business with a size of 30+ employees that prints volumes of copies from 20,000 to 100,000+ should go for a commercial copier.
Verticals such as education, government, retail, legal, SMBs and large enterprises fall into this category. Commercial Copier Specs Commercial Copiers #1. BrandHPEpsonCanonBrotherLexmarkXeroxToshibaModelHP Color LaserJet Enterprise flow MFP M880z(A2W75A)Epson WorkForce Pro WF-8090 Network Color Printer w/ PCL/PostscriptimageRUNNER ADVANCE C9065S PROMFC-L8850CDWLexmark XS955DHE Color MFPWC5890e-STUDIO6570CPPM (Black)75PPM (Color)65Monthly Duty Cycle200,00,0,075,000Price$10,436$50,000$599$43,495$36056Benefits of Commercial CopiersCommercial copiers come with multifunction features such as printing, scanning and faxing. With multiple options incorporated into a single machine, you save office space.
Expenses related to maintenance and office supplies are reduced as well. They offer a convenient way to perform a range of office tasks with efficiency and ease. The main benefit is the robust performance of these copiers that provide operational efficiency to your office tasks while optimizing costs. Recommended commercial copier for an office size of 30+For an office size of 30+, Xerox WorkCentre WC7500series multifunction copiers are a perfect choice. The Xerox WorkCentre WC7535 is an especially good buy. Whether you want to produce high quality images or quickly print office documents, this machine serves a good purpose.
With 1200x2400 dpi, this machine offers excellent image quality. The print speed of 35 ppm for color and black is decent. The important feature of this commercial copier is its monthly duty cycle of 110,000 pages. The maximum paper capacity of 4,180 sheets ensures that employees don’t have to refill trays often. This workhorse comes with regular MFC features.
Security is highly prioritized here. Overall, this high-end color copier combines speed and performance to deliver more production value to your business. The price is $15,998. Buy the right commercial copier for your business sizeAs with any business purchase, a company can make a sound financial decision by buying the right equipment to support the size and volume of their office. In order to determine which commercial copy machine is the best fit for your company, you should consider the following guidelines before making a purchase: What is your overall budget?The funds that you have available will determine the size and quality of the commercial copy machine that you purchase for your office. If your business is strapped for cash, you may do well by purchasing a refurbished commercial machine as opposed to a brand-new model; this will provide you with the advanced features that you need to support a larger copy volume without the higher price tag.
Normally, a commercial color printer that delivers 100,000 monthly duty cycle would fall into the range $15,000-$25,000. For instance, Xerox WorkCentre WC7835 offers 110,000 monthly duty cycle and is priced at $16,648. WC7855 produces 300,000 copies per month and is priced at $24,854. Do you need to buy other office equipment?Many businesses are pleased to find that today's digital copiers have a number of all-in-one functions to include scanning, printing and faxing capabilities. This is what is known as a multifunction copier, which will allow a business to save money by purchasing a versatile machine instead of several pieces of expensive equipment. What is your copier volume?This is a significant question since copier volume dictates the overall cost of a machine. If you have a small copy volume output at less than 2,000 pages per month and purchase a machine with a volume of over 20,000 pages, you won't use the copier to its fullest potential.
As a result, you may waste thousands of dollars on a high-powered machine that you can't put to use. To get an estimate of the monthly print volume, it is recommended to review the past 12 months copy history. When you get an approximate print volume for the 12 months, you can derive an average monthly print volume.
If you are already using a copier, you can check the counter or built-in meter that tells you how many copies have been delivered. These numbers give you an estimate of your print volume.
Do you need duplexing features?Duplexing is the capability to print on both sides of a page; if your business never duplexes, eliminating this feature completely could save you several thousand dollars in the purchase price. Conversely, if your company commonly duplexes, purchasing a copier without duplexing capabilities could cost you hundreds of dollars in wasted labor as employees manually feed paper into a machine to copy on both sides.After you do the groundwork to choose the right commercial copy machine for your company, making the decision to buy can provide countless benefits. For starters, buying is much simpler than leasing with significantly less paperwork to deal with; in addition, a business will also be in control of the maintenance of their equipment to keep routine repair and upkeep costs manageable.
About Canon's Scanners, Copiers and Fax MachinesThe complete Canon scanner line offers high quality, leveraging years of excellence in developing high precision optic technologies. Consisting of document, check, and photo scanners, Canon Scanners enable businesses and personal usage toimprove costs, efficiencies, and sharing information easily. Canon imageFORMULA document & check scanners and CanoScan photo scanners satisfy a wide variety of imaging needs and budgets with a full-range of scanning solutions. With some of thebest scanner reviews of 2014, Canon scanners are perfect for personal use or business use. Whether you're interested in a compact scanner with automatic document feed or a heavy-duty scanner with professional performance, Canon scanners offerhigh-quality capture in a seamless operation.Canon ImageFORMULA machines offer high-performance features that make converting paper to electronic documents easy, such as high-speeds, advanced image processing, and flexible configuration options. Our document scanners are designed for usein big businesses, small businesses, or for home use. Known for some of the best quality and design, Canon has the right scanner for you.
Canon's line of imageFORMULA mobile document scanners allows small office or home office users,telecommuters, and travelers to improve personal efficiency and individual productivity. These USB-powered scanners are highly portable, compact and mobile. With features such as built-in software automatic adjustment of settings, and PC or Maccompatibility, these small and easy-to-use scanners are convenient for any location. Canon's line of imageFORMULA office document scanners are the best for small and medium-sized businesses and large enterprises alike to speed up your workflow.These compact, desktop-friendly scanners have features such as automatic document feeders, single-pass double-sided scanning, and large batch scanning - scanning both thin and thick documents together. Canon document scanners representoutstanding value and are known as one of the best document scanners for PC or Mac users with some of the top reviews.Take your next step to streamlining your image management with the CanoScan range of products. Known to be some of the best scanners for personal use, these compact stylish scanners deliver sharp, exceptionally detailed scanned images and handleall your photo and film scanning needs with ease.The features within Canon CanoScan photo scanners make it easy to use with creative opportunities.
Auto document fix delivers beautiful, easy-to-view scans by advanced image analysis and area-by-area data correction while the Auto Scan modefeature automatically detects the original document you're scanning and saves it using the appropriate settings. Scan, copy, email or create a PDF faster than ever while you enjoy three scanning positions including upright, portrait andlandscape, to accommodate workspaces of any size.
Plus, these scanners use one USB cable for both data and power, so you can quickly finish your projects. Canon CanoScanners connect to both Mac and PCs.Canon imageCLASS laser multifunction copiers and fax machines deliver key capabilities ideal for small businesses that are looking for greater efficiency and increased productivity.
Offering convenience and reliability these devices weredesigned to exceed all your business needs. Multifunction copiers and fax combine the ability to copy, print, scan and fax into one easy-to-use machine.The multiple features make it possible for your business or home office to be productive throughout the entire day. Select models feature a 500-sheet cassette1, a 50-sheet multipurpose tray1, and have print and copy speeds up to 35 pages-perminute2. The duplex automatic document feeder will allow you to copy or color scan from one or two-sided originals and produce two-sided output effortlessly, reducing your paper usage to as much as half.
Convenient features such as the CanonSingle Cartridge System, which combines the toner and drum in one unit making it easy to replace. The result is outstanding image quality and the elimination of the complication and warehousing of separate toner and drum consumables. For largerbusinesses where smaller office equipment is unable to handle the workload and large office equipment is not yet needed, Canon's Laser Multifunction Printers with Duplex copier and fax is the right choice for you.
The compact unit occupies thesame area as a stand-alone printer, but is actually a laser printer, duplex copier, and fax all-in-one. With a high-speed document feeder and duplex functionality for copy, print and fax with auto document feeder, a large supply of paper canconveniently be utilized. Optimized for speed, your projects will be accelerated with a USB 2.0 Hi-Speed interface and ease- of-use is achieved with a touch screen panel. With a rich array of input and output features you can greatly enhanceyour efficiency.